AI Prompt Template:

"Create a structured agenda for a [meeting type] that:

• Addresses key objectives
• Allocates appropriate time blocks
• Includes discussion points
• Identifies required preparations

Meeting Types:

• Department meetings
• Committee meetings
• Faculty development sessions
• Student advisory meetings

AI Prompt Template:

"Generate preparation guidelines for [meeting type] participants that include:

• Pre-meeting materials
• Required data or reports
• Discussion preparation points
• Technical requirements

Basic Minutes Template:

Meeting Title: [Title]
Date: [Date]
Time: [Start Time] - [End Time]
Location: [Location/Platform]

Attendees:

• Present: [Names]
• Absent: [Names]
• Guests: [Names]

Agenda Items:

1. Item Discussion
2. Decisions Made
3. Action Items
4. Follow-up Required

Next Meeting: [Date/Time]

AI Prompt for Processing Notes:

"Organize these meeting notes into a structured format that:

• Highlights key decisions
• Identifies action items
• Assigns responsibilities
• Sets deadlines

Agenda Structure:

1. Welcome and Updates (10 minutes)
2. Department Goals Review (15 minutes)
3. Current Initiatives Discussion (20 minutes)
4. Resource Allocation Planning (15 minutes)
5. Action Items and Next Steps (10 minutes)

Agenda Structure:

1. Previous Minutes Review (5 minutes)
2. Project Updates (15 minutes)
3. Discussion Items (25 minutes)
4. Decision Points (15 minutes)
5. Next Meeting Planning (5 minutes)